{"id":60716,"date":"2024-02-06T21:33:16","date_gmt":"2024-02-06T21:33:16","guid":{"rendered":"https:\/\/ecampus.usg.edu\/kbase\/?p=60716"},"modified":"2024-02-07T15:49:01","modified_gmt":"2024-02-07T15:49:01","slug":"new-hire-process","status":"publish","type":"post","link":"https:\/\/ecampus.usg.edu\/kbase\/new-hire-process\/","title":{"rendered":"New Hire Process"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row][vc_column column_width_use_pixel=&#8221;yes&#8221; gutter_size=&#8221;3&#8243; overlay_alpha=&#8221;50&#8243; shift_x=&#8221;0&#8243; shift_y=&#8221;0&#8243; shift_y_down=&#8221;0&#8243; z_index=&#8221;0&#8243; medium_width=&#8221;0&#8243; mobile_width=&#8221;0&#8243; width=&#8221;1\/1&#8243; uncode_shortcode_id=&#8221;721134&#8243; column_width_pixel=&#8221;800&#8243;][vc_column_text uncode_shortcode_id=&#8221;148353&#8243;]<\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Complete the <\/span><a href=\"https:\/\/docs.google.com\/document\/d\/1SvTqwU-nZZkPmpoDgReNNlF0DQnFxEm7\/edit#heading=h.gjdgxs\"><span style=\"font-weight: 400;\">Form<\/span><\/a><span style=\"font-weight: 400;\"> to Request Provost approval<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-checked=\"false\" aria-level=\"2\"><span style=\"font-weight: 400;\">Confirm budget and doc with Austin Janowski<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-checked=\"false\" aria-level=\"2\"><span style=\"font-weight: 400;\">Send to Mickey Jones for Dr. Huett &amp; Provost Signature\u00a0<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Complete the UWG Job Requisition Form and attach Provost approval.<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-checked=\"false\" aria-level=\"2\"><span style=\"font-weight: 400;\">**New positions or reclass will require <\/span><a href=\"https:\/\/app.smartsheet.com\/b\/home?lgt=wf&amp;lrt=s&amp;EQBCT=08ab203a35394e25922211ed191676c2\"><span style=\"font-weight: 400;\">UWG Job Description Form<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-checked=\"false\" aria-level=\"2\"><a href=\"https:\/\/app.smartsheet.com\/b\/form\/66131ec67756469d96e8dc4cfc700562?ss_v=187.0.0\"><span style=\"font-weight: 400;\">UWG Job Requisition Form<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-checked=\"false\" aria-level=\"2\"><span style=\"font-weight: 400;\">Attach Provost Approval form to the job requisition form<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Work with HR Business Partner to post position<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Add Job to eCampus webpage using this<\/span><a href=\"https:\/\/docs.google.com\/spreadsheets\/d\/1YCjCHAHdhQJvnaapsdJVGZoIDR7AaWRjK9W3BCGJY_0\/edit#gid=0\"><span style=\"font-weight: 400;\"> sheet<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Once the posting is complete &#8211; Identify the search committee and complete the <\/span><a href=\"https:\/\/workwest.westga.edu\/hr\/assets-hr\/docs\/staff-search-committee-panel-form.pdf\"><span style=\"font-weight: 400;\">Search Committee Panel Form<\/span><\/a><span style=\"font-weight: 400;\">\u00a0<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-checked=\"false\" aria-level=\"2\"><span style=\"font-weight: 400;\">Ensure that all committee members and committee chair have watched the CHARGE training on Develop West.\u00a0<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Review applicants and update disposition appropriately.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Once the committee has determined the applicants they wish to interview the <\/span><a href=\"https:\/\/workwest.westga.edu\/hr\/assets-hr\/docs\/pool-certification.pdf\"><span style=\"font-weight: 400;\">Pool Certification Form <\/span><\/a><span style=\"font-weight: 400;\">\u00a0must be completed.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">HR completes pool certification and replies when clear to begin interviews.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Complete Interviews and make the final selection.\u00a0\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Conduct <\/span><a href=\"https:\/\/workwest.westga.edu\/hr\/assets-hr\/docs\/employment-reference-request-form.pdf\"><span style=\"font-weight: 400;\">Reference Check<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Submit the final selection to Dr. Huett for review\/approval.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Complete the <\/span><a href=\"https:\/\/app.smartsheet.com\/b\/form\/691ffea9c4094bae89faf611badae440\"><span style=\"font-weight: 400;\">Request to Offer form<\/span><\/a><span style=\"font-weight: 400;\"> and attach all search documentation. When approval is received, extend a verbal offer.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Notify HR of verbal acceptance.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Once candidate has signed offer letter begin onboarding process. Please follow the onboarding <\/span><a href=\"https:\/\/docs.google.com\/document\/d\/1Z42MrCHkEK2fzRwQW6JAsynZPI4GYXNVOAB5nt3cD_E\/edit\"><span style=\"font-weight: 400;\">checklist\u00a0<\/span><\/a><\/li>\n<\/ol>\n<h2><span style=\"font-weight: 400;\">References:<\/span><\/h2>\n<ul>\n<li><a href=\"https:\/\/workwest.westga.edu\/hr\/assets-hr\/pics\/ohr-ta-workflows-123.png\"><span style=\"font-weight: 400;\">Staff Search Workflow<\/span><\/a><\/li>\n<li><a href=\"https:\/\/workwest.westga.edu\/hr\/hiring-resources-for-staff.php\"><span style=\"font-weight: 400;\">Hiring resources for Staff<\/span><\/a><span style=\"font-weight: 400;\">\u00a0<\/span><\/li>\n<li><a href=\"https:\/\/westga.percipio.com\/journey\/cb2baad1-520c-4531-ad4d-8640f1ae5cbd\"><span style=\"font-weight: 400;\">Faculty &amp; Staff Search Panel Training<\/span><\/a><\/li>\n<\/ul>\n<h2>Notes:<\/h2>\n<p>The budgeted amount for a position is the TOP dollar and that is not necessarily what should be offered without strong rationale.<\/p>\n<h2>Salary Adjustment Steps:<\/h2>\n<ol>\n<li style=\"list-style-type: none;\">\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Complete the Form to Request <\/span><a href=\"https:\/\/docs.google.com\/document\/d\/1iyns4xiAqwJh-hxIh6Oj_AAKEgaZfxPh\/edit#heading=h.gjdgxs\"><span style=\"font-weight: 400;\">Provost approval<\/span><\/a>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Select Reclassification or Promotion<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Complete the UWG <\/span><a href=\"https:\/\/app.smartsheet.com\/b\/form\/66131ec67756469d96e8dc4cfc700562?ss_v=187.0.0\"><span style=\"font-weight: 400;\">Job Requisition Form<\/span><\/a><span style=\"font-weight: 400;\"> and attach Provost approval.<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Attach Provost Approval form<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Complete Ad Hoc Salary Adjustment in One USG-Manager Self Service<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Click My Team<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Select the arrow next to the appropriate person<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Click Compensation History<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Click Submit Ad Hoc Salary Change<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<ul>\n<li aria-level=\"2\"><b>Be sure to select the correct Effective Date<\/b><\/li>\n<\/ul>\n<ol>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Enter the new salary amount in the appropriate field and press the tab.\u00a0 You should see all fields update automatically.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Click Next<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<p>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/1&#8243;][vc_single_image media=&#8221;60705&#8243; media_width_percent=&#8221;100&#8243; uncode_shortcode_id=&#8221;101471&#8243;][\/vc_column][\/vc_row]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>[vc_row][vc_column column_width_use_pixel=&#8221;yes&#8221; gutter_size=&#8221;3&#8243; overlay_alpha=&#8221;50&#8243; shift_x=&#8221;0&#8243; shift_y=&#8221;0&#8243; shift_y_down=&#8221;0&#8243; z_index=&#8221;0&#8243; medium_width=&#8221;0&#8243; mobile_width=&#8221;0&#8243; width=&#8221;1\/1&#8243; uncode_shortcode_id=&#8221;721134&#8243; column_width_pixel=&#8221;800&#8243;][vc_column_text uncode_shortcode_id=&#8221;148353&#8243;] Complete the Form to Request Provost [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":55039,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[59],"tags":[],"class_list":["post-60716","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-administrative"],"_links":{"self":[{"href":"https:\/\/ecampus.usg.edu\/kbase\/wp-json\/wp\/v2\/posts\/60716","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/ecampus.usg.edu\/kbase\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/ecampus.usg.edu\/kbase\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/ecampus.usg.edu\/kbase\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/ecampus.usg.edu\/kbase\/wp-json\/wp\/v2\/comments?post=60716"}],"version-history":[{"count":3,"href":"https:\/\/ecampus.usg.edu\/kbase\/wp-json\/wp\/v2\/posts\/60716\/revisions"}],"predecessor-version":[{"id":60731,"href":"https:\/\/ecampus.usg.edu\/kbase\/wp-json\/wp\/v2\/posts\/60716\/revisions\/60731"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/ecampus.usg.edu\/kbase\/wp-json\/wp\/v2\/media\/55039"}],"wp:attachment":[{"href":"https:\/\/ecampus.usg.edu\/kbase\/wp-json\/wp\/v2\/media?parent=60716"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/ecampus.usg.edu\/kbase\/wp-json\/wp\/v2\/categories?post=60716"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/ecampus.usg.edu\/kbase\/wp-json\/wp\/v2\/tags?post=60716"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}